Virtual Cards
What types of Virtual Cards can I issue?
You can issue:
- Single-use Virtual Cards: Designed for a one-time transaction, automatically disabled or closed upon successful use.
- Multi-use Virtual Cards: Suitable for recurring or multiple transactions, remaining active until the spend limit is reached or the card is manually closed.
- Both card types can be issued in any supported currency where you have an available Balance.
How do I create a Virtual Card?
To create a Virtual Card in detail:
- Navigate to Cards > Create Card > Single in your portal.
- Select Card Type: Choose between single-use or multi-use based on your intended card usage.
- Choose the Currency: The card must be in a currency supported by—and funded from—an existing Balance.
- Set the Spend Limit:
- Enter a limit for the card's total amount.
- For cards intended for foreign currency transactions, use the built-in Forex Payment Cost Prediction Tool to determine an appropriate limit after considering fees and rates.
- Link to a Balance:
- Pick the Balance that will fund the card.
- Only available Balances for the chosen currency will be listed.
- Add Tags:
- Complete required and any optional tags (up to 20 per card), such as booking reference, client reference and merchant identifier. Tags facilitate reporting, internal control, and reconciliation.
- Some tags may be mandatory and set by your organisation.
- Review Your Card Details:
- Double-check that all fields, tags, the spend limit, and Balance selection are correct.
- Click Create to generate the card.
- Post-Creation:
- Card details (card number, expiry, CVV) will be immediately available for viewing, downloading, or secure sharing.
What are tags on Virtual Cards, and how do I use them?
- Tags are custom data fields you attach to each Virtual Card to help track card usage and streamline reconciliation (e.g. booking reference, client reference, merchant identifier).
- Up to 20 tags can be added to each card.
- Tags help categorise, filter, and report on card activity.
- Some tags can be set as mandatory or optional by a Nium operator.
How can I edit card details or tags after issuing a Virtual Card?
- Go to Cards > Manage Cards.
- Locate and select the card you wish to update and click on (⋮)
- Edit any fields or tags directly in the card details view.
- Save changes.
How do I view, filter, and export lists of issued Virtual Cards?
- Navigate to Cards > Manage Cards.
- Use search, filters, or sort options to locate cards by name, status, spend limit, tags, or card reference.
- For export, select the Export or Download Card Data button.
- The exported file (usually CSV) contains card details, including all assigned tags.
- Use exported lists for reconciliation, audit, or recordkeeping purposes.
How do I block or unblock Virtual Cards (individually or in bulk)?
To block or unblock a single card:
- Open Cards > Manage Cards.
- Find the card you want to change.
- Click the ⋮ menu beside the card and select Block or Unblock.
To block or unblock multiple cards at once:
- In Manage Cards, use the checkboxes to select all desired cards.
- Click the Block or Unblock button at the top of the table.
- Confirm the action.
A batch reference is generated for audit and tracking of bulk actions.
How do I update the spend limit on a Virtual Card?
- Go to Cards > Manage Cards and locate the card.
- Click the card and select Update Spend Limit.
- Enter the new spend limit.
- (Optional) If the card is for foreign currency payments, use the Forex Payment Cost Prediction Tool to estimate the needed limit based on the expected exchange rate and fees.
- Confirm the new limit to apply the change.
How do I close Virtual Cards (individually or in bulk)?
To close a single card:
- Navigate to Cards > Manage Cards.
- Click the ⋮ menu next to the card.
- Select Close Card and confirm.
To close multiple cards:
- Use checkboxes to select the cards you want to close.
- Click the Close button at the bottom of the table.
- Confirm the action. A batch reference is generated for all bulk closes, allowing you to track and audit these actions later.
Closed cards are instantly deactivated and can no longer be used for transactions.